Using the Shared Google Drive

A shared Google Drive folder is used to collect and organize the materials needed for the project. This provides one central location for copy, photographs, logos, brand files, reference documents and approvals.

The folder may contain separate sections for:

• Business information
• Website copy
• Logos and brand assets
• Original photography
• Team photographs
• Service or product information
• Testimonials and reviews
• Project examples
• Legal or policy documents
• Reference websites
• Drafts and approvals

Upload original files whenever possible. Avoid submitting photographs through text messages or social media because those platforms may reduce image quality.

Use descriptive filenames rather than names such as IMG_4837.jpg or final-document-2.docx. A useful filename identifies the subject and purpose of the file, such as: 

project-photo-main-view.jpg

or:

approved-website-copy.docx

Do not create multiple competing versions of the same document unless a revision history is necessary. Mark approved materials clearly so that outdated drafts are not used accidentally.

The shared folder is intended for project materials, not passwords or other sensitive credentials. Account access should be provided through the platform’s user-access system or an approved secure sharing method.